Outdoor Policy

Playing outdoors is a form of exercise that promotes wholesome physical development. Children are naturally drawn to active play outdoors, it allows them to explore their environment, develop muscle strength and coordination and gain self-confidence. The Child Care Early Years Act requires that children enrolled for more than 6 hours to spend at least 2 hours each day outside weather permitting unless a physician or a parent of the child advises otherwise in writing. The toddler and preschool programs may take walking excursions in the local community. Please ensure that adequate clothing is available so that children can participate comfortably in these daily outdoor activities. By signing the registration form acknowledges parental permission for a child to
leave the premises for neighborhood walks.

Rest Policy

Quiet time / Rest time is required by all children enrolled in a full day program at Brilliant Minds Montessori. The children’s work is their play and having a break part way through their day helps them to unwind and relax. Our rest time is 12 pm– 2pm. Those children who have outgrown their nap or who don’t fall asleep after the first hour will be given quiet activities / books to keep them occupied.

Nutrition Policy

  • Children are served snacks with milk and fruit and hot nutritious lunches. All meals are catered daily to our centres by a recognized ISO 9001-2000 registered catering company. All meals, snacks and beverages follow Eating Well with Canada’s Food Guide. Menus are posted weekly for your information.
  • Children are served a morning snack and an afternoon snack, as well as a hot nutritious lunch. All meals are served with fruit and milk. Each child should bring a spill proof water bottle labelled with your child’s name to the centre daily.
  • Parents are not allowed to send any food to school as some children have food allergies.
  • All our centres are Nut Free Environments.
  • All staff members should familiarize themselves with the allergy and food restrictions list posted in the classroom. Staff members are required to strictly abide by these restrictions.
  • Please speak to your centre supervisor to see how we can celebrate your child’s birthday at the centre.

School Timings and Dates

  • The centres are open Monday to Friday, 7:30am to 6:00pm (5:30pm at Bristol).
  • The school year is September to June. There is a summer program at Mississauga Valley.
  • The centres are closed on all statutory holidays, Christmas Break (2 weeks), and March Break (1 Week).
  • The centres may close due to special circumstances such as severe weather conditions. On a day when there is bad weather, call the school to listen to the message on the answering
    machine to see whether it is a ‘snow day’. We follow the Peel District School Board with regards to snow days.

Arrival and Departure

  • Upon arrival, please stay until a staff member has assumed responsibility for the supervision of your child. It is advisable to inform the staff of any health symptoms or changes in
    routine or behaviour that may affect your child’s participation in the program.
  • When picking up your child, please ensure that a staff member is aware of your departure.
  • Children will only be released to people that are acknowledged on the child release form.
  • Any adult not recognized by our staff will be asked to provide identification even if they say their name is on the child release form.
  • There is a late fee of $1.00 per minute after the closing time. The late fee is payable directly to the member of staff on duty, and must be paid within the same week.

Supervision Policy

  • Children will be supervised at all times according to staffing ratios outlined by the Ministry of Education.
  • Staff members will all have clear criminal records and up-to-date immunizations. This applies to all volunteers and placement students.
  • Volunteers and placement students will not to be counted in staffing ratios. Their role will be to assist other staff members and will never be left alone with the children.
  • The supervising staff will ensure that under no circumstance will direct unsupervised access be granted to anyone who is not an employee of Brilliant Minds Montessori Centre.

Illness Policy

  • A documented immunization form is required for each child before admission into the school. Thereafter, parents are required to keep their child’s immunizations up-to-date.
  • A quick check is done on each child upon arrival to the centre to note down any symptoms of ill health, such as bruises etc. Any symptoms that develop during the day are also noted down and communicated to parents.
  • When children are at the school, it is expected that they are able to participate in the group schedule. Thus, if your child becomes ill during the day to a point where it is interfering with their participation, their emergency contacts will be informed and the child will have to be picked up from school.
  • Children showing signs of illness (e.g. fever, excessive fatigue, vomiting, diarrhea, and discharge from the eyes, etc.) must remain at home for their own well-being and that of others.
  • Children may not return to school until they are clear of symptoms for 48 hours.
  • Communicable or prolonged illnesses must be reported immediately to the school Supervisor. A physician’s note may be required, stating that your child is free from infection, before they will be permitted to return to the school.

Medication Policy

  • When a parent brings in prescription or non-prescription drug or medication, a Medication Authorization Form must be completed and signed by the parent and staff in charge.
  • All medication must:
    • be in the original container with the name of the drug clearly printed
    • have the child’s full name
    • have the date of purchase and the expiry date
    • have clear instructions for storage and daily dosages required
  • Staff members retain the right to refuse to administer medication if the necessary documentation is not complete.
  • Medication will be administered by one staff member and witnessed by another.
  • Any medication administration will be documented in the child’s file.
  • It is the parents’ responsibility to ensure any medication is not expired.
  • If medical treatment, including anaesthetic, is required due to circumstances such as accidents or sudden illness, it may be administered by a medical professional. Parents will always be contacted first for consent, unless it is an emergency situation.
  • Any medical expenses that are incurred are the responsibility of the parents.

Anaphylaxis Policy

  • Anaphylaxis is a severe, potentially life-threatening allergic reaction. It can occur within seconds or minutes of exposure to something you’re allergic to, such as a peanuts /nuts or the venom from a bee sting. This potentially life-threatening allergic reaction usually involves several body systems: skin, upper & lower respiratory, gastro-intestinal, and cardiovascular.
  • To avoid any such allergic reactions, our centres are all nut free environments.
  • Children who have nut allergies must keep an Epi-Pen on site with the Supervisor. The medication policy stated above must be followed with Epi-Pens, just as with any other medication.

Emergency Situations

  • In the case of an emergency situation, such as a fire or power outage, children in the centre will be evacuated by the staff members to a predetermined evacuation site. A comprehensive evacuation drill is practiced by staff members and children once a month.
  • Parents of the involved children will be notified as soon as possible. For this reason it is imperative that emergency contact information is kept up to date.

Serious Occurrence

  • In the case of a serious occurrence, such as abuse or an accident that requires medical attention etc, the parents of the involved children will be called immediately and the Ministry of Education will be notified within 24 hours. Depending on the incident, an investigation may be conducted.
  • All parents will be notified of the serious occurrence on the next business day by posting a description of the incident on the parent bulletin board; ‘The Serious Occurrence Notification Form will be posted for a minimum of 10 days. No children will be identified on this posting in an effort to maintain the confidentiality of the persons involved.
  • Staff members have a legal obligation to report abuse or mistreatment of children.

Field Trips

  • We plan 2 field trips per year and have been to a variety of different places such as Downey’s Farm.
  • Information and permission slips will be provided in advance of any field trip. Completed permission slips are a requirement for going on a field trip.
  • There will be a minimal cost for field trips.
  • If space permits, pre-school parents are welcome to join the group during the field trip. If you choose to assist us you will be required to provide a Vulnerable Sector Check as mandated by the Ministry of Education and your own transportation to and from the event.
  • Toddlers cannot be accommodated on the field trip. Please speak to your centre supervisor for more information.


  • If photos are taken of your child during field trips, concerts, in class etc, they will only be used for posting on the school bulletin boards.
  • The school will always request parents’ authorization before using photos for any other purpose, such as marketing. Authorization is required before any picture is used.
  • Parents have the right to refuse their child being photographed. If so, please note this on your application form during enrollment.
  • Parents may choose to record their child’s inclusion in group events at special events i.e. Winter / Spring Concerts , Field Trips etc. and other celebrations through the use of photographs or video on the understanding that they will not publish any material on the internet / social media as Brilliant Minds Montessori has no control and cannot be held liable over these images once they are taken in the public setting.

** Updated Policies will be provided prior to enrollment